Before arrival
Add your signing link to your website, registration instructions or the booking confirmation you send. Students sign on their own device.
Less paperwork. More time on the mat.
Martial Arts Waiver Software for Busy Schools & Gyms
Collect digital waivers from trial students, members and parents before they step onto the mat. Share a link, display a QR code or use kiosk mode — unlimited signed waivers for $19/month.
No credit card required.
Get every student signed before class starts
A walk-in trial student arrives while your next class is lining up. Give them a reception QR code instead of another clipboard. For introductory sessions booked ahead, send the waiver link with your welcome message so students can read and sign before arrival.
Your front desk can look up the signed record without sorting through paper forms. One signing workflow serves regular classes, seasonal programs and the extra visitors arriving for a seminar or competition.
Built for BJJ, MMA, karate, taekwondo and more
From Brazilian jiu-jitsu academies and judo clubs to karate and taekwondo youth programs, use the waiver your school has prepared for its activities. MMA, boxing, kickboxing, Muay Thai and wrestling schools can keep different waiver templates for classes and events without buying another template allowance.
Parents can sign for young students
Enable the minor option when preparing your waiver. The signing form collects the young participant’s details plus a parent or guardian’s full name, relationship and signature. Send the link to parents ahead of the first lesson, or let them complete it at reception.
Guardian requirements vary. Have your school’s waiver text and signing process reviewed for your jurisdiction; a captured signature is not a guarantee of enforceability.
From your existing waiver PDF to online signing
Start with the liability waiver your school already uses. FlatWaiver converts the uploaded PDF into a draft with text and signing fields. Check the draft against your original and correct any conversion issues before publishing. The original upload is available for review.
You control the published wording. FlatWaiver supplies the digital workflow, not new legal language. Read our guide to online waivers for the basics.
Share a link, display a QR code, or use kiosk mode
At the front desk
Display a printed QR code where trial students check in. They scan, read and sign without waiting for a shared clipboard.
On a reception tablet
Open kiosk mode for visitors who need a device. It resets after a completed signature, ready for the next participant.
Find the signed waiver when you actually need it
Search by participant name or email, then narrow records by date or waiver. Open the signed record and download its stored PDF. Each signature is tied to the exact published template version used at signing, so a later template update does not replace the text in an earlier record.
A record you can retrieve
Signed PDFs include signing details and timestamps. Stored version information and content/PDF hashes support record integrity.
Copies for your workflow
Export record data as CSV or download signed PDFs. Enable optional owner notifications if you want a signed PDF attachment emailed to you.
Why martial arts schools choose flat-rate waiver software
Plan for the busy months as well as the quiet ones. Whether you collect 40 signatures from new students, 250 during a seminar month or 500+ around seasonal promotions, FlatWaiver’s monthly price stays the same. These are example volumes, not customer counts.
Unlimited signed waivers means no signature-volume tier to select. If you are comparing options, see our FlatWaiver vs Smartwaiver comparison for dated pricing and feature differences.
Waiver software without another gym-management system
Already happy with your school’s billing, membership, belt tracking, attendance, scheduling or CRM tools? Keep them. FlatWaiver is focused digital waiver software for collecting and retrieving signed waivers, rather than a replacement for your management system.
Share the signing link through the tools you already use. No membership migration is needed to start collecting waivers. For a broader buying checklist, read our gym waiver software guide.
How FlatWaiver works
1. Upload your existing waiver
Turn your PDF into a draft, check the text and fields, and publish when it is ready.
2. Share your link, QR or kiosk
Send a link before arrival, print a QR code or prepare a tablet at reception.
3. Search and retrieve signed records
Look up a participant and open the stored signed PDF when you need it.
$19/month. Unlimited martial arts waivers.
- Unlimited signed waivers
- Unlimited waiver templates
- Unlimited storage
14-day free trial. No credit card required. View pricing details.
Frequently asked questions
What is martial arts waiver software?
It gives your school an online workflow for collecting signatures on liability waivers and finding those records later. FlatWaiver handles the waiver workflow, while your existing tools handle classes and memberships.
Can parents sign waivers for minor students?
Yes. Enable minors on the waiver to collect the parent or guardian’s name, relationship and signature alongside the young participant’s details. Have your waiver and guardian process reviewed for your jurisdiction.
Can BJJ gyms use FlatWaiver?
Yes. A Brazilian jiu-jitsu academy can share its waiver before a trial class or display a signing QR code at reception. Separate templates can cover different activities where your school requires them.
Can MMA and boxing gyms use FlatWaiver?
Yes. MMA, boxing and kickboxing gyms can use the same link, QR and kiosk signing workflow with their own activity-specific waiver text.
Can students sign before arriving?
Yes. Copy your published signing link into the messages you send students before their first class. You can also add the link to your website or booking confirmation yourself.
Can I put a waiver QR code at the front desk?
Yes. Print your waiver’s QR code so visitors can scan it and sign on their phones. A reception tablet can also run kiosk mode.
Can I use the waiver I already have?
Yes. Upload your existing PDF to create a draft. Review the converted text and fields against your original, correct anything needed, then publish the version students will sign.
Does FlatWaiver create my legal waiver?
FlatWaiver converts your document into a signing workflow; it does not provide legal advice or guarantee that the wording is suitable for your school. Have qualified counsel review your waiver.
How much does martial arts waiver software cost?
FlatWaiver costs $19/month, with unlimited signed waivers, unlimited waiver templates and unlimited storage. Start with a 14-day free trial; no credit card is required.
Can I download signed waiver PDFs?
Yes. Find a signed record and download its stored PDF. You can also export record data as CSV and export signed PDFs. Owner email notifications with signed PDF attachments are optional.