A waiver for trial clients and drop-ins
FlatWaiver gives you a public signing link, a printable QR code and kiosk mode. You choose when staff verify the completed record.
For personal trainers, bootcamps and coached fitness
Gym Waiver Software for Fitness Studios and Personal Trainers
Bring your studio?s reviewed participation waiver online. Trial clients can sign before their first workout, drop-ins can use a reception QR code, and coaches can retrieve the signed record before the session.
Unlimited waivers for $19/month.
No credit card required. Use the waiver you already have.
Try the interactive signing demo before creating an accountKeep the first workout focused on the client
A new client arrives while the coach is finishing the previous session. They need time to read your participation waiver, and the trainer needs to start the consultation without a clipboard changing hands. Send the signing link with your welcome instructions so the paperwork can be completed before that handover.
From your existing document to a signed record
1. Prepare and review
Upload your existing waiver PDF or enter your own text. Compare the converted draft against the original, correct any issues and check the signing fields before publishing.
2. Share the published form
Copy the signing link into your own messages, display its QR code or open kiosk mode on your tablet. Visitors read and sign online; signing requires an internet connection.
3. Retrieve the record
Search signed records by name or email and filter by date or waiver. Open the record and download its stored signed PDF when your team needs a copy.
Different sessions deserve deliberate wording
One-to-one training, outdoor bootcamps and small-group strength sessions can involve different activities. Keep separate templates when your adviser recommends different wording rather than stretching one generic document to cover every program.
Give templates recognizable names so staff share the right link. Publishing revised wording creates a new version; it does not change a client’s earlier signed document.
Fit signing around the coaching conversation
Put a QR code at reception, away from the exercise floor. Clients can read on their own phones while the coach prepares the session. A tablet in kiosk mode helps visitors who need a device.
Coaches still conduct their own suitability screening, explain equipment and record training notes through their existing process. A signed agreement does not clear a client for exercise.
Youth training needs an adult’s attention
Enable minors on the relevant waiver for young athletes. The form collects participant details plus a parent or guardian’s full name, relationship and signature.
Send the link to the responsible adult before the appointment. The person booking may not have authority to sign; your team decides how to check that at arrival.
Choosing waiver software for your training business
Different documents for different services
Unlimited templates let you separate coached sessions and bootcamps when your reviewed documents call for it.
A complete gym-management platform
If you need memberships, class payments and attendance automatically connected to waivers, evaluate an integrated system. FlatWaiver?s link-sharing workflow does not synchronize those records.
Use the free trial to check your actual process
Test the first-client handoff during your trial
Start with your reviewed document and sample participants. Test the handoff your team will use before sharing the signing link with visitors.
- 1
Prepare the reviewed document for one real service: personal training, a studio class or an outdoor bootcamp. Check every converted paragraph against your original.
- 2
Send the published link to a teammate acting as a new client. Test the form on a phone and confirm that the consent text is readable.
- 3
Have a second teammate use kiosk mode as a walk-in. Complete the form and confirm it resets before the next visitor uses the device.
- 4
Search for both sample records by name or email, open their PDFs and rehearse who checks paperwork before the consultation starts.
Start free 14-day trial
14 days to test your own waiver. No credit card required.
Preserve what each visitor signed
Each signed waiver is tied to the exact published template version used at signing. Updating your wording creates a new version without replacing earlier agreements. Retrieve the stored signed PDF with its signing details and timestamps rather than reconstructing it from today’s template.
Use name or email search and date or waiver filters for record retrieval. CSV record exports and signed PDF exports support your own administrative workflow.
Read about signed-record storageOne monthly price through busy and quiet periods
$19/month includes unlimited signed waivers, waiver templates and storage. Prepare separate reviewed documents where your activities need them, without selecting a signature-volume allowance.
View pricing detailsStart free 14-day trial
14-day free trial. No credit card required.
Fitness studios waiver questions
Does signing replace health screening?
No. Use your own intake process and qualified advice to decide whether a session is appropriate. A signature does not replace professional judgment or an emergency plan.
Can we have separate outdoor bootcamp waivers?
Yes. Create a separate reviewed template and distribute its published link. Staff should retrieve the appropriate waiver for that activity.
Will this manage memberships and bookings?
FlatWaiver handles signing and signed records. Add the link to messages you already send; bookings, membership and attendance remain in your existing tools.
How do we check a returning client?
Search records by name or email and filter by date or waiver. Download the stored PDF and follow your studio’s policy on whether a new signature is needed.